Rates relief grant application

Rates Relief grant applications must be submitted using the online form, late and/or incomplete applications will not be accepted.

Important Information About Applying For A Grant

Please complete one application form for each project and attach ALL supporting documents to this form.
We recommend you contact us before you send us your application. We can give you advice and support for your project or service, and help you apply for a grant – phone 03 477 4000 or email

Start application here
1. Start
- Type your email address in the box underneath these instructions.
- Ensure you allow pop-ups for this browser while completing this form; error messages may appear as pop-ups.
TIP: Save your responses in a word document to then paste into the application form when ready.
2. Save progress: you can start your application now, save it, and finish it later.
- Check that you have entered your email address.
- Click the Save progress and Exit button.
- We will send you an email containing a link and a password.
- If you do not receive a confirmation email please contact us.
- Save this email and use the link and password to return to your saved application as required.
- Check that any uploaded files are still attached.
- NOTE: this does NOT submit your application to DCC.
3. Submit application
- Click the Submit button after you have completed your application form and attached your files - this submits your application to DCC.
- A thank-you page will appear - we recommend printing this page as a copy of your completed application.
- We will send you an email to confirm that we have received your application - the confirmation will also contain a copy of your application.
- If you do not receive a confirmation email or have any problems sending us your application, please contact us.
Email address *required (please type in a valid email address - name@domain (e.g., name@name.co.nz, name.name@name.org etc)

Please check your email address regularly, as we may ask you for more information about your application.
Contact details

Primary contact person
First name

Last name

Please check your email address regularly, as we may ask you for more information about your application.
Position held within group or organisation

Contact phone number (day)

Contact phone number (evening)

Alternate contact person
Alternate contact details (please provide the name and contact phone number of an alternate contact in case the applicant is unavailable)
About your organisation
Name of group or organisation seeking funding *required (please detail if your group or organisation has had a name change in the past five years)

Postal adress

Suburb

Town/City

Postcode Postcode Finder (new window)

Website URL (Tell us the web address for your organisation. You can include your organisation's website and social media links)
Classification of group or organisation seeking funding *required (Please note that the DCC considers applications from a variety of groups, but preference is given to formal groups with charitable intent)
Registered charity (please provide Charities Register number)
Incorporated society (please provide Incorporation number)
Unincorporated society/Informal group
Other
If registered charity, incorporated society or other, please provide details

Tell us about the primary purpose and objectives of your group or organisation *required If you this is defined in your constitution, please provide the relevant section/wording (500 words maximum)
Has your group or organisation received funding from the Dunedin City Council in the past five years?
Yes - rates relief
Yes - other funding
No
If yes, please provide details
Are tobacco or vaping products sold at the facility for which rates relief is sought? *required
Yes
No
Other
If other, please provide details
Are alcoholic drinks provided and/or sold at the facility for which rates relief is sought? *required
Yes, we have an on-licence
Yes, we have an off-licence
Yes, we have a club licence
We have a special licence for functions or events
No
Other
If fundraising or other, please provide details
I confirm that my group or organisation does NOT have a betting or gaming licence, including licenced gaming venues, horse or greyhound racing *required
Yes, I can confirm this
No, I cannot confirm this
Property details
Physical address of property for which rates relief is being sought *required

Rates account ID *required (this can be found on the DCC website)
Who owns the property? *required
Our group or organisation
Dunedin City Council
Other
If other, please provide the legal name of the person/entity that own the property
Does your group or organisation lease or rent the property?
Yes, lease (longer term, commercial agreement)
Yes, rental (shorter term agreement under the Residential Tenancies Act 1986)
No
Please provide a copy of the rental agreement (If applicable) (Files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg or .pdf type and no larger than 10MB in file size)

If the property is leased, please provide a support letter from your landlord Detailing the portion of rent that goes towards DCC rates (Files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .ppt or .pdf type and no larger than 10MB in file size)

To be eligible for a Rates Relief grant, applicants must make their facility available for wider community use.
How is your property made available? *required (Please select all options that are applicable)
Provision of services
Programmes or events
Available to hire
Other
If other, please provide details

Tell us about the facility’s availability for the wider community use *required including when and how often and whether the entire facility or a part of it is made available (500 words maximum)

Rates Relief grants are intended for those that, in the opinion of the Council, provide a significant public good as a result of occupation of the property.
Tell us how this could apply to your group or organisation *required (500 words maximum)

How many people benefit directly from use of the group or organisation's facility? *required Include the numbers of members and non-members who directly benefit.

Please attach evidence of the hours of service availability and/or booking records of events or hireage from the past 12 months Evidence may include a copy of facility booking records, relevant page from your website, etc. (Files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .ppt or .pdf type and no larger than 10MB in file size)

Please attach evidence of any fees or charges associated with the wider community accessing the property (Files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .ppt or .pdf type and no larger than 10MB in file size)

Rates Relief funding priority will be given to groups or organisations that primarily serve priority groups or vulnerable populations.
Please explain whether this applies to your group or organisation *required (500 words maximum)
Is your group or organisation's facility accessible to those with disabilities? *required
Yes, fully accessible to all users
Partially (please provide details)
No
Other
If partially or other, please provide details
Declaration and supporting documents
Please tell us your bank details:
This is the account we will pay your grant into, if your application is successful.
If you are a new applicant or have had a change to the bank details previously provided please supply a copy of your bank details as verification. This can be a bank deposit slip, print from a bank statement or image of online bank details. Please upload a copy of this in the Declaration, checklist and attachments section of this form.
Name of bank *required

Account name *required

Bank *(required) Branch*(required) Account*(required) Suffix*(required)

Financial statements
Please provide your most recent profit and loss statement (how much you earned and spent) and balance sheet (what you own and owe), preferably audited.
If your group is a registered charity, you are welcome to use the financial information provided to the Charities Commission.
(files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .ppt or .pdf type and no larger than 10MB in file size).

Letters of support
Please send support letters / testimonials from a person/people from outside of your group or organisation
(files may only be of .doc, .docx, .xls, .xlsx, .jpg, .jpeg, .ppt or .pdf type and no larger than 10MB in file size).
Declaration *required (please acknowledge all declaration points)
I confirm that the information provided is true and correct to the best of my knowledge
I understand that Rates Relief applications are assessed at a public meeting of Council or a Committee of Council.
I understand that, due to a limited funding pool, meeting eligibility criteria means that an application will be considered but does not guarantee that an application will be successful or that funding will be awarded.

You will receive a Thank-you page in this browser window and a confirmation email upon successful submission of this online form.
If the form does not submit successfully, there will be an error message listed at the top of the form

Privacy statement Council will collect, store and use your information in accordance with the Privacy Policy
This information may be included in papers available to the public and the media and will only be used for the purpose of the Rates Relief Grants funding.

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