Does your event affect the normal use of a road or footpath? You’ll require a Traffic Management Plan (TMP) to be drawn up by a qualified traffic controller.
Not sure if you require a TMP? Think about the safety of your event and those attending the event. Will you have activities on the road, such as food trucks or be restricting parking in the event area?
In 2021, the Dunedin City Council 's (DCC) process for approving road closures for events was changed to meet our statutory requirements under the Local Government Act. All road closures for events (including car rallies) must now be approved at a full Council meeting.
This requirement means that event organisers must submit their TMP to DCC Transport, via their chosen traffic management contractor, no later than three months before their proposed road closure date. Alongside the TMP, a copy of the signed affected parties consent form, or copies of correspondence to affected parties, must also be included at this time.
The road closure will be publicly advertised by DCC Transport before the Council meeting, allowing time for any objections against the closure to be lodged. A report is then provided to the full Council meeting for approval.
At the time of preparing your TMP alongside your traffic management contractor, it’s a good idea to think about postponement dates and include this in your TMP – we all know Dunedin weather is unpredictable. Having a postponement date approved at the Council meeting allows flexibility if you need to make a late change.
For those events who are not closing a road, but still altering how the road operates normally e.g., reducing the speed, approval at a Council meeting is not required. A TMP must still be submitted to DCC Transport six weeks before the event date.
For more information or advice on traffic management for your event, please get in touch with the Events team.
Please note: The DCC does not pay for traffic management for events it does not coordinate.
Road closures on a state highway
If your application involves temporary closure of a state highway (even if only crossing a state highway), at least 42 days' notice is required prior to the event. NZ Transport Agency (NZTA) are responsible for the state highway network. Talk with your traffic management provider about the requirements.
KiwiRail
For events held within five metres of a railway, a permit is required to work within the area. More information can be found on the KiwiRail website (New window).