Place-based community grants application

1. Start

• Type your email address in the box underneath these instructions.
• Ensure you allow pop-ups for this browser while completing this form; error messages may appear as pop-ups.

TIP:  Save your responses in a word document to then paste into the application form when ready.

2. Save progress: you can start your application now, save it, and finish it later.

• Check that you have entered your email address.
• Click the Save progress and Exit button.
• We will send you an email containing a link and a password.
• If you do not receive a confirmation email please contact us.
• Save this email and use the link and password to return to your saved application as required.
• Check that any uploaded files are still attached.
• NOTE: this does NOT submit your application to DCC.

3. Submit application

• Click the Submit button after you have completed your application form and attached your files - this submits your application to DCC.
• A thank-you page will appear - we recommend printing this page as a copy of your completed application.
• We will send you an email to confirm that we have received your application - the confirmation will also contain a copy of your application.
• If you do not receive a confirmation email or have any problems sending us your application, please contact us.

The criteria

Place-based Community grants fund criteria

Dunedin City Council Grants Policy 2015

Evidence of previous practice and/or community support

Please attach letters of support from individuals and local, regional or national organisations. It is useful to send evidence of the success of previous work such as programme evaluations. You can attach these in the last section of this form (a maximum of five letters).

For Place Based Community Grants, you must contribute at least 30% of the total cost of the activities/services for which you are applying. Contributions can include donated materials, volunteer hours (calculated using the current living wage), and professional services.

NOTE:

• Please attach a copy of your budget for each year for which funding is sought - you can attach the files in the last section of this form
• You may be required to supply quotes to support your application, but you do not have to submit these in the initial application. It will be helpful to obtain indicative quotes for major items (goods and services) in your budget.
• When you report back on your grant, we expect expenditure will (in general) reflect your proposal without limiting your activity.
• If your application covers several activities please detail these separately in your budget with subtotals, before submitting a combined total below. The Project Costs worksheet will allow you to enter additional information under “Other”.

List all the income and costs for your project or service.

You can download this template worksheet to assist with your budgeting. We will accept other formats if you already have your own budget, but please ensure that the items covered in the template are included in your form. Your budget should include realistic costs for the work you plan.

Please save and name the worksheet with your organisation's name if using the template. Please upload the completed worksheet in the last section of this form.

Project Costs and Income Worksheet (excel, 12kb, new window)

Transfer Total Project Costs (A), Total Project Income (B) and Equals (C) figures into the fields below.

Have you, or will you receive grants or sponsorship from any other organisation? Please also include this information in your budget.

Please tell us your bank details:

This is the account we will pay your grant into, if your application is successful.

If you are a new applicant or have had a change to the bank details previously provided please supply a copy of your bank details as verification. This can be a bank deposit slip, print from a bank statement or image of online bank details. Please upload a copy of this in the Declaration, checklist and attachments section of this form.

Contact person (for this application)

Please attach these documents to your application.

• Your project plan for the year/s ahead
• Project Costs and Income Worksheet (or your own budget)
• Evidence of community support
• Your organisation’s latest accounts
• Job description, if your budget includes salary or wages

Your attachments must NOT be larger than 15MB in size for each file.

Where possible, please combine types of documents together into one file. If your files are too big, or you are not able to combine them, please email community@dcc.govt.nz for assistance with this.

Declaration